Should you take a bit of time out of your busy schedule to communicate what you need done with your peers and subordinates? Or is that time spent talking a complete waste of time? There is more work that crosses our desks each and every day. It seems we are drowning in the quantity of work that must be accomplished today, if not yesterday.
In such a case, is there a way we can outsource, out task, or otherwise delegate some of the tasks to someone else, either in your organization or outside? When it comes to that decision, you got to remember that it will take some time to communicate your wants and desires to the other party. If the task is not communicated clearly, there can be dire consequences, such as;
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The work done is not what you wanted. If the expectations of what was required was not made clear, it is easy for you to blame the other person for not doing what you wanted. On the other hand, they may think they have done exactly as you have asked.
More time is spent arguing on what has gone wrong, and why this shouldn't have been done this way, and so on and so forth. It wasn't like you had a lot of time to be arguing these points in the first place. You may need to re-iterate what you expected, and give the task back to the person who has done it. This will be considered re-work, which is usually time consuming, and completely unnecessary had the requirements been made clear in the first place.
You might have to re-do all the work yourself, as it was not to your satisfaction. This can be very frustrating, and can cause a lot of stress, especially when you are under pressure to deliver within a deadline.
The solution to all this is to communicate clearly your priorities, expectations, requirements and when it is due. If you need the task to be done a certain way, then that needs to be clearly specified so that there is no misunderstanding.
Communication And Time Management - The Pros and Cons Of Taking Time To Communicate
And now, I'd like to invite you to get your free instant access to Secrets To Better Time Management, a 7-Part eCourse at http://www.PlanYourTimeNow.com where you can discover more ways to use your time effectively.
Shafir Ahmad of http://www.ShafirAhmad.com is the author of "The Experts Guide to Managing Your Time".
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